ReceiptFlow
Snap receipt, get paid in 24 hours - expense reimbursement that actually works for small teams without enterprise software bloat
The Problem
Small companies (10-100 employees) torture employees with 2-4 week reimbursement delays, force finance teams to manually match crumpled receipts to credit card statements for hours each month, lack clear approval policies (who approves $200 vs $2000?), and feed accountants shoeboxes of illegible receipts at tax time. Enterprise solutions like Expensify cost $8-15/user/month - overkill for teams under 50.
The Solution
Dead-simple expense portal where employees photograph receipts via mobile, AI extracts amount/vendor/date/category automatically, rule-based engine handles approvals instantly (e.g., under $75 auto-approved, $75-$500 needs manager, $500+ needs finance director), reimburses to employee bank accounts within 24 hours via Stripe, and exports formatted entries directly to QuickBooks/Xero for reconciliation.
MVP Features
Mobile-optimized receipt upload with camera capture
OCR extraction of amount, vendor, date, and expense category
Employee expense submission form with notes and project tagging
Configurable auto-approval rules by amount threshold and category
Manager approval dashboard showing pending requests
One-click approval/rejection with comment capability
Stripe Connect integration for direct bank account reimbursement
Employee reimbursement history and status tracking
Finance admin dashboard with all company expenses
QuickBooks Online export (CSV and API)
Xero integration for automatic journal entries
Email notifications for submission, approval, and payment
Receipt storage with 7-year retention for audit compliance
Simple spending reports by employee, category, and date range
Monetization
Per-employee SaaS pricing: $4/user/month with 10-user minimum ($40/month floor), volume discounts at 50+ users ($3/user), 100+ users ($2.50/user). Competitive against Expensify at $8-12/user while maintaining healthy margins. Target 100 companies averaging 25 employees = $10K MRR = $120K ARR Year 1. Optional add-on: Corporate card reconciliation ($1/user/month extra).